Long Term Rentals
RENTAL QUALIFICATIONS & COMPANY POLICIES
Thank you for your interest in renting a property managed by Knutson & Associates. To ensure a fair, consistent, and legally compliant screening process, all applicants must meet the qualifications below. Each application is reviewed using objective criteria; however, approval is not guaranteed and is subject to property-specific requirements, owner approval where applicable, and verification of all submitted information.
To complete an application, applicants should be prepared to provide 3–5 years of residential history, contact information for prior landlords or housing references, proof of income, and valid government-issued identification for all occupants age 18 or older.
GENERAL INCOME REQUIREMENT
Combined net monthly household income should generally equal at least three (3) times the monthly rent amount, unless otherwise stated for a specific property. Additional reserves, guarantors, or prepayment may be considered where legally permissible and at owner discretion.
1. SUFFICIENT INCOME / FINANCIAL ABILITY TO PAY RENT
Applicants must demonstrate stable, verifiable income sufficient to meet rental obligations.
Acceptable documentation may include, but is not limited to:
- Recent pay stubs
- Employment offer letter or employment verification
- W-2s or 1099s
- Recent tax returns
- Social Security / pension / retirement statements
- Bank or brokerage statements
- Trust income documentation
- Other reliable proof of recurring income
Self-employed applicants may be required to provide the most recent two (2) years of federal tax returns and/or recent business bank statements.
Retired applicants may be required to provide pension, retirement, investment, or bank documentation sufficient to verify ability to pay.
Applicants who own a home and are not presently renting may be required to provide:
- Current mortgage statement(s) showing account status and indicating no delinquency or past due balance; and
- Recorded deed or ownership documentation.
Applicants who purchased a home in cash (no mortgage) may be required to provide:
- Closing/settlement statement (HUD-1, ALTA, or equivalent); and
- Recorded deed or ownership documentation.
Additional documentation may be requested if income, assets, obligations, or housing history cannot be reasonably verified.
2. POSITIVE RESIDENTIAL / RENTAL HISTORY
Applicants should provide 3–5 years of residential history including addresses, dates of occupancy, and landlord / property manager contact information where available.
Screening may consider:
- Timely rent payment history
- Lease compliance
- Proper notice given upon move-out
- Property care / housekeeping
- Neighbor complaints or disturbances
- Prior evictions or unlawful detainer actions
- Outstanding balances owed to landlords or utilities
Homeownership history may be considered as a positive housing reference when applicable.
3. CREDIT HISTORY
A credit score of 630 or higher is strongly recommended, though score alone does not guarantee approval or denial.
Review may include:
- Overall credit profile
- Payment history
- Collections, charge-offs, judgments, bankruptcies
- Debt obligations relative to income
- Prior housing-related delinquency
Applicants with lower scores may still be considered depending on compensating factors such as strong income, reserves, co-applicant strength, or excellent housing history, where permitted by law.
4. PHOTO IDENTIFICATION
All applicants age 18 or older must submit valid government-issued photo identification prior to processing, such as:
- Driver’s license
- State ID
- Passport
- Military ID
Failure to provide identification may delay or prevent processing.
5. ANIMAL SCREENING / PETS / ASSISTANCE ANIMALS
All applicants must complete required screening through our affiliated portal, even if no animal is present.
For no-pet properties, applicants must certify they do not have animals.
For pet-friendly properties, applicants with pets must complete screening and provide requested records.
Applicants requesting accommodation for an assistance animal, emotional support animal (ESA), or service animal must complete the applicable screening process consistent with fair housing laws.
https://knutsonassociates.petscreening.com/
6. APPLICATION FEES / VALIDITY PERIOD
- Application fees are non-refundable once submitted and screening has begun.
- Fees paid through Zillow or third-party platforms are paid directly to that provider.
- Approved screening information may remain valid for 60 days, and may be considered for other available properties managed by Knutson & Associates, subject to updated availability and owner/property criteria.
7. OCCUPANCY / MATERIAL MISREPRESENTATION
All occupants must be disclosed on the application. False, misleading, incomplete, or omitted information may result in denial, cancellation of approval, lease termination where lawful, or forfeiture of holding deposits subject to applicable law.
8. FAIR HOUSING / EQUAL OPPORTUNITY
Knutson & Associates complies with applicable federal, state, and local fair housing laws. Applications are evaluated using lawful, neutral screening criteria without discrimination.
CONTACT INFORMATION
Stephanie with Knutson & Associates
Email: stephaniewithknutson@gmail.com
Phone: 808-640-2116
COMPANY POLICIES REGARDING RENTALS AT KNUTSON & ASSOCIATES
I, Renter, agree to the following company policies before renting with Knutson & Associates
- I understand that the property I’m renting is in AS IS condition. Anything cosmetic that Knutson & Associates or owner of unit deems to be as such is not required to be repaired.
- I will treat all Knutson & Associates staff with respect. I will not be argumentative, rude, disrespectful, threatening, or pestering at any time. I will not make any demands in disrespectful manner. Tenant will under no circumstances yell, use profanity, or intimidate any of Knutson’s Staff. If tenant violates this, this is immediate grounds for eviction & lease will be terminated. Tenant also understands Property Management reserves the right to refrain from all future phone correspondence should tenant violate this, and all future correspondence will be in writing by email, only. Management reserves the right to deny any applicant who demonstrates rude, hostile, aggressive, or otherwise disruptive behavior during the application process or communications with management.
- I will not be deceptive in hiding any animals I would have during my tenancy if I have a ESA or Service Animal & will DISCLOSE this immediately in writing BEFORE I am offered a rental with K&A . If it’s a NO PETS policy property, I will adhere accordingly.
- I understand that I will need to pay my rent directly at Bank of Hawaii using the account number provided in my lease and will send proof of payment. I understand rent is due on the 1st, and there is a maximum grace period of 3 days and rent MUST be received INTO the account by the 4th to avoid a late fee. If received on the 5th or later a late fee will be applied: NO EXCEPTIONS REGARDLESS IF IT’S A HOLIDAY. IF rent is paid online by bill.com, which is a privilege, not a right, I will ensure rent is paid into Knutson’s Account NO LATER THAN BY THE 4TH. If rent is paid later than the 4th on any occasion, I will lose the right to pay online and must pay rent at the bank.
- I understand purchasing an HO4 policy for renters insurance is required and will additionally insure Knutson & Associates.
- I will pay ALL UTILITY bills promptly when asked, and pay utility providers TIMELY.
- I understand & agree that anytime the lease needs to be changed at TENANTS REQUEST in regards to Occupant changes, (Adding or removing a tenant), or any another elective change, there will be a $200 fee per change that will need to be paid to K&A prior to making such change with new lease revisions. I understand the change MUST be approved by the Owner & K&A. Any changes that are considered elective are not an automatic right, but a request; and any such request of the sort may be denied. The Security Deposit Remains with the property and will not be released until all occupants on original lease have vacated. Should there be any change of tenants, where a new tenant moves in and/or any tenant moving out, any new tenants added onto lease 100% accept the original Property Condition Report & all new/original tenants are all jointly liable for anything and everything in relation to the property.
- I will agree to read the lease thoroughly, and ensure I abide by all terms and conditions listed within. I understand I’m fully responsible for reading the lease thoroughly, and any action items asked of me will be adhered to.
- If there are multiple tenants on the lease, the Security Deposit will be refunded to 1 tenant on the lease and it’s up to the tenants who are all jointly responsible to separate any payments on their own accord after.
- I agree that I have verbally confirmed that I am agreeable to all of these points with the Managing Broker/Property Management Representative.
If renter violates these company policies, I understand this will risk my ability to get a good reference for re-renting or any lease renewal.
I acknowledge that my behavior will be reported to the home owner.
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